Executive Assistant

Job description Executive Assistant POSITION PURPOSE: The admin role will be responsible for executing tasks assigned by the Leadership Team. He/she will support Digital Hub Lead and the rest of the team on queries, small team events, travel and System related works if and where needed. YOUR TASKS AND RESPONSIBILITIES: In scope in I phase Travels: Travel research: flight, train connection etc. Taxi, car research, booking Travel documentation arrangement (visa, one-pager etc.) Hotels research Booking management (refunds, cancellation etc.) Events: Virtual meetings support Team building events/activities/restaurants research, ideas etc. Office space management Smart buy: Placing orders on behalf of the manager/assistant well desribed orders Status check Call back info Smartbuy research System: Invoice inconsistencesies - research Gathering information Invoices management, contact with vendors, hotels etc Others: IT Support research on availabe sources Gifts, celebrations ideas, researches etc. In scope later on Travels: Complex travel booking on behalf of manager Events: On site meetings events support Smart buy: Non-standard requests on behalf of manager System: Preparing specific Concur reports requiring access to manager s profile Others: Microsoft Office Support (creating PP, drawing Excel tables, proofreading text) Prima Support (preparing content for the distribution list), IT follow ups Admin Support (mobility, team celebrations, agenda preparation, non-typical requests) Microsoft Office Support updatingupgrading PPTX, creating presentations Creating graphicsc, posts etc. WHO YOU ARE: Qualification: Graduate/Postgraduates with Any Specification Experience: Minimum 3 - 6 years of Administration/ Front Office / Customer Service/ Travel Management Experience Role: Office Admin Industry Type: Pharmaceutical & Life Sciences Department: Administration & Facilities Employment Type: Full Time, Permanent Role Category: Administration Education UG: Any Graduate PG: Any Postgraduate Key Skills Administrator SupportTravel bookingFront officeTravel managementIT supportCustomer serviceMS OfficeSpace managementTeam buildingRecruitment