Executive Assistant To Managing Director

Job description Job Description: Managing the MDs calendar which includes daily updating, monitoring & tracking appointments, taking care of the communication needs of the MD Travel management Ensuring travel bookings like air tickets, car pick up, hotel arrangements and Forex (for overseas traveling). Complete all passport and visa formalities Correspondence: Checking mails/ couriers & drafting and filing of letters Account: keep a track on the expense reports (client expenses)and other administrative record keeping Optimal use of outlook calendar, for scheduling, follow up and pending tasks. Updating address book. Managing subscriptions. Maintain records of expenses claimed, process bills to clients Keep contact list updated in the system; ensure all records are properly filed in soft and hard format, and renew requisite memberships on time. Attending business calls & prioritizing the same, attending the visitors Preparing Minutes of Team meetings Assist new joiners and help them understand administrative processes and policies Assisting all clients/ visitors - manage their visit to our office. Arrange for their food, accommodation and travel, if required Essential skills: Excellent Communication skills – written and verbal Decent typing speed Located close to the Office Office Location: Worli. We work on 1st and 3rd Saturdays. Role: Other Industry Type: Financial Services (Asset Management) Department: Other Employment Type: Full Time, Permanent Role Category: Other Education UG: Any Graduate Key Skills Skills highlighted with ‘‘ are preferred keyskills Travel ManagementCalendar Management Secretarial ActivitiesMOM