Job Description & Scope
Job description Job Title: Chief of Staff To CEO Location: [Jayanagar, Bengaluru] About Rubick.ai: Rubick.ai is one of the fastest-growing eCommerce enablement platforms. We specialise in Product Discovery, Search, and Market Intelligence for marketplaces, brands, and sellers. We offer an end-to-end full-stack Product Information, Cataloging, and Marketing platform as a solution for eCommerce. Rubick has catalogued over 5M SKUs for 200+ leading eCommerce brands like Myntra, Amazon, Ajio, TataCliq, Hudson Bay, The Luxury Closet, and Myer across India, US, Singapore, Australia, UAE and other international markets. Visit us: https://www.rubick.ai/ Job Summary: We are seeking a strategic, highly organized, and results-oriented Chief of Staff (CoS) to the CEO who will serve as a trusted advisor, operational partner, and strategic extension of the CEO. This role is designed for a high-potential individual with entrepreneurial aspirations, offering unique exposure to executive decision-making, cross-functional leadership, and the CEO s extensive network. The CoS will act as a force multiplier for the CEO streamlining workflows, driving strategic initiatives, managing special projects, and ensuring organizational alignment. This is an exceptional opportunity for someone looking to accelerate their leadership trajectory and gain firsthand experience in high-impact executive functions. Key Responsibilities Enhance CEO Effectiveness: Manage and prioritize the CEO s workload to focus on high-impact tasks, eliminate distractions, and improve executive productivity. Drive Strategic Initiatives: Lead and coordinate cross-functional projects that align with corporate objectives and deliver measurable business outcomes. Executive Communication: Serve as a communication bridge between the CEO and internal/external stakeholders, including the leadership team, board members, and strategic partners. Leadership Alignment: Facilitate collaboration, accountability, and alignment among senior leaders to ensure progress on organizational goals. Calendar and Agenda Management: Oversee scheduling, meeting preparation, and follow-ups to optimize the CEO s time and readiness for key engagements. Project Oversight: Track high-priority projects across departments, providing regular updates, identifying risks, and recommending strategic actions. Lead Special Projects: Spearhead confidential, time-sensitive initiatives on behalf of the CEO, ensuring high-quality and timely execution. Decision Support: Deliver research, data analysis, and strategic insights to inform decision-making at the executive level. Operational Efficiency: Identify process inefficiencies and recommend improvements to streamline workflows and enhance organizational productivity. Executive Representation: Represent the CEO in internal or external meetings as needed, maintaining a high level of professionalism and strategic alignment. Qualifications & Skills 1-3 years of experience in business management, consulting, executive support, or a strategic coordination role Proven success in planning and leading strategic initiatives Experience managing cross-functional teams or departmental collaboration Strong analytical and project management skills Exceptional verbal, written, and interpersonal communication skills Highly organized, adaptable, and proactive problem-solver Bachelor s degree in Business Administration, Management, or a related field (MBA or equivalent experience is a plus) Proficient in data analysis, budgeting, and executive reporting Strong work ethic, discretion, and commitment to excellence Role: Executive Assistant Industry Type: Software Product Department: Consulting Employment Type: Full Time, Permanent Role Category: Other Consulting Education UG: Any Graduate, B.B.A/ B.M.S in Management PG: MBA/PGDM in Any Specialization Key Skills Administration managementData analysisSenior ExecutiveAnalyticalProject managementManagement consultingMarket intelligenceSchedulingBudgetingOperations
