Executive - Administration

Job description Position: Executive Administration Shift: Rotational Shift including Night Shift Department: Administration Location: Mumbai, Nahur West. Experience: Minimum 5 years in Administration Dept Education: Bachelor's Degree (Any discipline) Reports to: Sr. Manager - Administration Job Summary We are seeking a proactive and detail-oriented admin executive to oversee and streamline office operations. The ideal candidate will handle administrative tasks, coordinate resources, and facilitate smooth communication across departments, ensuring a productive and efficient work environment. Role & responsibilities Manage office supplies, including procurement, inventory tracking, and vendor coordination and maintain accurate records of company assets, track asset allocation, and ensure timely maintenance or replacement. Ensure the office infrastructure is well-maintained and operational, including seating arrangements, utilities, and general upkeep. Supervise housekeeping and security staff, ensuring high standards of cleanliness and workplace safety. Maintain and organize accurate records, documents, and administrative databases. Liaise with vendors for office supplies, services, and maintenance; evaluate vendor performance and manage service contracts. Serve as the point of contact between departments, ensuring seamless communication and workflow. Interact with government agencies for compliance, licensing, and administrative approvals as required by the organization. Handle external correspondence, such as emails, calls, and official letters. Monitor budgets related to administrative tasks and proposed cost-effective solutions. Qualifications and Requirements Graduate in any discipline Experienced as an admin executive or in a similar role Strong proficiency in MS Office (Word, Excel) and office management tools. Excellent organizational and multitasking skills. Independent and able to work with minimal supervision Preferred Skills Decent verbal and written communication abilities. High attention to detail and time management capabilities. Problem-solving mindset to address operational challenges. Adaptability to handle a variety of administrative tasks efficiently. Role: Office Admin Industry Type: Travel & Tourism Department: Administration & Facilities Employment Type: Full Time, Permanent Role Category: Administration Education UG: Any Graduate Key Skills Skills highlighted with ‘‘ are preferred keyskills Inventory ManagementOffice EquipmentAdministration WorkHousekeeping ManagementFacility Management Petty Cash ManagementOffice AdministrationTravel ArrangementsVendor ManagementSecurity Managementoffice stationery