Strategic Assistant To CHRO

Job description The Big Picture We are seeking a highly organized, tech-savvy, and strategically minded Strategic Assistant to support the CHRO at Illumine-i. This high-impact role requires someone who thrives in dynamic environments, excels at cross-functional coordination, and brings a proactive approach to managing priorities, projects, and communications. You will act as a trusted partner to the CHRO connecting the dots across HR, Engineering Operations , and the Center of Excellence (Automation, Data Insights, Process Excellence) , while also supporting external engagements and thought leadership efforts. What you can expect as an Strategic Assistant to CHRO at Illumine-i: Strategic Operational Support Calendar Time Management: You ll coordinate and prioritize meetings with internal and external stakeholders; buffer time for strategic work and travel. Meeting Prep Follow-Up: You ll prepare agendas, briefing docs, and pre-reads; capture minutes and track action items through to completion. Departmental Coordination: You ll liaise between HR, Engineering Ops, and CoE teams to streamline communication and track OKRs and deliverables. Project Tracking Reporting: You ll maintain dashboards and trackers for department initiatives; compile monthly updates and executive summaries. Document Information Management: You ll draft, proofread, and organize official communications, digital records, policies, and reports. People Stakeholder Engagement Internal Communication: You ll craft messages for Town Halls, all-hands, and internal updates from the CHRO s desk. Stakeholder Relationship Management: You ll maintain a CRM-style log for key internal and external relationships; assist with engagement touchpoints. Talent Development Oversight: You ll track succession planning, leadership development initiatives, and employee feedback programs. External Engagement Personal Branding Event Research Planning: You ll identify relevant industry events; manage registrations, logistics, and speaking proposals. Personal Branding Thought Leadership: You ll draft LinkedIn content, opinion pieces, and coordinate with design teams for visual storytelling. Awards Media Opportunities: You ll research relevant awards and prepare applications; support media outreach and content creation. Professional Network Engagement: You ll maintain and nurture professional networks via platforms like LinkedIn; manage outreach strategy. Business Intelligence Decision Support Market Competitor Research: You ll provide insights on industry trends, competitor moves, and relevant technologies/tools. Operational Insight Synthesis (CoE): You ll work with CoE leaders to distill insights and translate technical data into executive-friendly formats. Board Investor Communications: You ll prepare decks, briefing notes, and maintain strategic narratives for key stakeholders. Administrative Logistical Excellence Travel Itinerary Management: You ll plan end-to-end travel logistics and prepare comprehensive travel briefs with strategic goals. Expense Budget Tracking: You ll manage reimbursements, expense logs, and ensure compliance with internal audit requirements. Confidentiality Gatekeeping: You ll handle sensitive information discreetly; prioritize and filter incoming requests. Digital Tools Productivity: You ll leverage tools like Notion, Asana, and Slack to streamline operations and automate workflows. Delegation Tracking: You ll maintain ownership matrices; flag delays, dependencies, and unresolved priorities. Essential Qualifications include: 3+ years of experience as an Executive Assistant, Chief of Staff, or similar strategic support role. Master s degree in Business Administration, Human Resources, Communications, or a related field. Experience supporting C-level executives, preferably in fast-paced, multi-disciplinary environments. Exceptional organizational, communication, and multitasking skills. High proficiency in digital tools (Google Workspace, Slack, Notion, Asana, Excel). Excellent writing and content creation skills (for social media, presentations, inter