Job Description & Scope
Job description About Us We are a small but growing beauty distribution firm seeking a versatile team member who can handle a variety of administrative and operational tasks. This hands-on role offers an exceptional opportunity to learn our distribution business from the inside while contributing directly to our daily operations. Role Overview As an Executive Assistant / Business Operations Executive supporting the Founder's Office, you'll play a crucial role in our compact team, handling essential administrative work while directly supporting our retail distribution operations and the founder's day-to-day activities. This role is perfect for someone who is practical, detail-oriented, and eager to grow with a small business where every contribution has significant impact. Key Responsibilities Provide executive support to the founder including calendar management, meeting coordination, and administrative assistance Coordinate with retail clients on orders, inquiries, and relationship management Process purchase orders, sales orders, and track order fulfillment Manage task assignments and follow-ups across the team on behalf of leadership Handle basic accounting tasks including invoicing and payment tracking Assist with inventory records and stock level monitoring Support vendor relations and procurement processes Prepare business documents, reports, and presentations for founder and stakeholders Coordinate logistics and shipping arrangements with carriers Assist with trade show and client meeting preparations, including founder's travel arrangements Handle general office management including supplies and equipment Support marketing efforts including maintaining product information Manage confidential information and communications for the founder's office Skills & Qualifications Undergraduate degree required; further education beneficial but not required Previous experience in executive assistance, retail, distribution, or small business environment helpful Proficiency with MS Office and basic business software Strong organizational abilities and exceptional attention to detail Practical problem-solving mindset with ability to anticipate needs Discretion and ability to handle confidential matters Willingness to handle any task regardless of perceived status Ability to work independently with minimal supervision while supporting executive needs Excellent interpersonal skills for client, vendor, and stakeholder interactions Growth Opportunity For candidates who demonstrate capability, reliability, and business acumen, we offer a clear path to advance within our growing company. Successful team members may have the opportunity to: Develop expertise in distribution operations and supply chain management Take on increasing responsibility in client relationship management and founder support Grow into managing key vendor relationships and procurement Expand role into broader business operations with potential supervisory responsibilities Become a trusted right-hand to leadership in strategic initiatives How to Apply To apply for this position, please send the following to careers@limesecos.com: Your current resume/CV A brief application note explaining why you're interested in this role and how your experience relates to our needs Your salary expectations We're looking for someone who thrives in a small business setting where initiative, practical execution, and executive support are valued. If you're detail-oriented and looking for a position where you can make a direct impact while learning the distribution business and supporting leadership from the ground up, we'd like to meet you. Role: eCommerce Operations - Other Industry Type: Retail Department: Merchandising, Retail & eCommerce Employment Type: Full Time, Permanent Role Category: eCommerce Operations Education UG: Any Graduate Key Skills Skills highlighted with ‘‘ are preferred keyskills Communication Skills ExcelAttention To Detail
