Job Description & Scope
Job description Key Responsibilities: Entity Incorporation: Manage end-to-end incorporation of Companies, LLPs, and other business entities, ensuring compliance with statutory requirements. Corporate Governance & Meetings: Organize and manage Board Meetings, Committee Meetings (Audit, Nomination & Remuneration, CSR), Annual General Meetings (AGMs), and Extra-ordinary General Meetings (EGMs) for Group Companies. Prepare agendas, draft and finalize minutes, resolutions, and maintain relevant statutory records in compliance with the Companies Act, 2013. Statutory Filings & ROC Compliance: Prepare and file various forms and returns with the Registrar of Companies (ROC), including those related to incorporations, changes in Directors/KMPs, Statutory Auditors, and annual filings. Handle XBRL filings and ensure accuracy in compliance documentation across all group entities. Documentation & Drafting: Draft resolutions, letters, shareholder communications, agreements, and responses to regulatory authorities. Prepare Boards Report, Annual Report, and other company secretarial documentation. Securities Compliance & Transactions: Manage share transfers, split of shares, buy-backs, rights issues, private placements, and related filings. Handle amendments to Memorandum and Articles of Association, registered office shifts, name and object clause changes, and charge-related filings. RBI/ FEMA Compliances: Prepare and file FC-GPR, FC-TRS, and FLA returns as applicable for companies with foreign investments. Regulatory Updates & Stakeholder Coordination: Stay updated on corporate laws, SEBI guidelines, and secretarial standards. Collaborate with internal teams, external clients, and auditors to ensure end-to-end compliance support. Key Requirements: Qualified Company Secretary (CS) with 4–8 years of relevant experience in corporate secretarial functions. Experience in a consulting firm or working with multiple group entities will be an added advantage. Sound understanding of the Companies Act, 2013, FEMA, RBI regulations, and SEBI guidelines. Proficient in MCA portal usage, RBI compliance tools, and XBRL filing procedures. Strong drafting, communication, and client-handling skills. Ability to manage multiple assignments and work independently with attention to detail. Role: Company Secretary / Compliance Officer Industry Type: Accounting / Auditing Department: Finance & Accounting Employment Type: Full Time, Permanent Role Category: Accounting & Taxation Education PG: CS in Any Specialization Key Skills Skills highlighted with ‘‘ are preferred keyskills Company secreatary Company SecretarialCSFEMAROC Complianceentity incorporation
