Receptionist Administrator

Job description Role & responsibilities S. No. JD 1 Front Desk & Office Management 1) Maintaining the reception area and ensuring that the same is kept in a tidy manner . 2) Answering all the incoming calls & redirecting them to the concerned employee . 3) Attending to visitors & connecting them to the concerned person. 4) Responding to Visitore & customer calls & forwarding it to the concerned department 5) Supervising the daily upkeep of entier office & Plants Maintenance 6) Interview lineup with the concerned person/HR 7) Follow ups on Water purifiers services, Assigning the work to HK & pantry staff 8) Coresponding with Hk agency for relivers as and when required at RON 9) Birthday celebration of HK & Pantry Boys 10) Household shifting for the transfered employees 2 Travel Management 1) Follow ups for Cab booking for employees 2) Booking Train & Bus ticket for agency employees 3) Lone lady Traveller tracker maintaing & sharing with the corporate team 4) SMT traveller Tracker management for Northregion ( N1, N3, N4) 5) Maintaining the incident tracker 6) Cab cost analysis sheet follow ups with the vendor & same to be share with the corporate team 7) Cab usage tracking & cost saving as per the policy 3 Vendor Management 1) All vendor bills submission to accounts on time & ensuring with the all required supporting documents with the bills. 2) Handle all the queries related to the bills & payments 3) Maintaining the vendors tracker for bills 4) Taking care for the vendors Agreements for new & renewal. 5) Search New admin vendor as when required 6) Vendor registration documents collect from the vendor & share with the finance for registration 7) Arranging the MSME letter of MSME vendor 4 In house Meetings Management 1) Taking care of all the inhouse meetings that happen at office on regular basis 2)Ordering of Lunch , Snacks , Tea / Coffee etc for the inhouse meetings 3) Maintaining the Meeting chart for the inhouse meetings 4) Keeping track of the meeting expense 5) Help to Book of the conference hall for employees for their day to day meetings 6) Ordering Cakes for employees / agency employees birthdays and different celebrations at RON 7) Submitting the company credit card statement to finance towards spents made on inhouse meetings 5 Office Management 1) Placing monthly order on google sheet for Printing stationery, Basic stationery and Housekeeping materials requirements for RON 2) Visiting cards printing of employees and ensuring that the cards are delivered within a week to employee 3) Ensuring for the material supply of Tea/coffee, Biscuits & related to pantry ( like spoon, glasses, salt etc) 4) Help with the coordination of office activities and events 6 Lunch Management 1) Taking care of Weekly Menu for employee lunch in cordiantion with the food vendor 2) Making changes in menu as and when required so as to bring variety in food menu 3) Issuing Lunch coupons to employees / Agency employees 4) Preparing the lunch accounting sheet on monthly basis for salary debit against the coupon issued and submitting to finance for payments 7 Seat allocation to employees 1) Maintaining the seating plan for employees at RON 2) Allocating seats to new joinees 3) keeping track of vacant seats 4) Printing of Name tags for each seat 5) Taking care of seats shuffling done by Existing employee 8 Sustainability Monitoring of monthly Water consumption, Energy consumption & waste generation of biodegradable & Non biodegradable read more Key Skills Receptionist ActivitiesMS Office